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storing spreadsheet (Excel) and Word (text) files on an iPhone

I am looking for the simplest way to save trip planning docs to my iPhone.

I do not use an Apple computer, so 1.) How do I save me MS docs (created in Excel and Word) to the iOS system?

And 2.) what app is the best for organizing travel info. (in the form of spreadsheets, Word-type docs, and web links)? It'll need to be usable offline.

Many thanks in advance!

Posted by
8889 posts

If you plug your phone into the computer, with the USB charging cord, does it come up as a USB drive?
Every phone I have had does, but I have never owned an iPhone. You then just copy the files across, same way as you copy photos from the phone. It might take some experimentation to find a good location that the phone recognizes as a data file store.

I would recommend converting the docs to PDF format, as the phone might not be able to read MS docs.

Posted by
896 posts

I use google drive and google docs for storing trip docs and spreadsheets on my iphone. Can be set up for offline access. Works great.

DJ

Posted by
42 posts

I was also going to suggest Google Drive. Drive is where everything is stored, but you can use separate apps (Google Docs & Google Sheets) to view and edit this files from your phone. Sheets is essentially Excel, and many of the formulas are the same. You can drag the files into the Drive on your computer and they will convert to Google files. You can also export them back out in Word/Excel format if you need when you return home.

Posted by
1414 posts

MS word and MS excel is available in the Apple App Store.

To get the files you could email them to yourself from your computer. I think you can save files to iCloud from a non Apple computer too.

Posted by
48 posts

Another option is Microsoft OneDrive. You may already have it installed on your computer at home. An iPhone app is available for it, It believe.

Just save a copy to the OneDrive on your home computer and it should be readable by the iPhone.

Sincerely,
Ed

Posted by
48 posts

Do you have an Office 360 account? If so you can download Word and Excel for your phone and use your online storage. You can also open Word and Excel documents in the Pages and Numbers apps that are native to your iPhone. Just email the documents to yourself or load them to iCloud or Dropbox.

Posted by
31524 posts

This is the easiest method I've found.......

The Premium version of the iOS app has more features. Scroll to the bottom to see the MAC or Windows desktop sync apps.

Posted by
672 posts

Another option is using a file-sharing system like Dropbox. I use this for storing Word documents; have not tried it for Excel, but I imagine it would work for that too. I do this in addition to having pictures of documents on the iPhone, since if I were to lose the phone I could still access the docs from any computer.

Posted by
8997 posts

OneDrive(Microsoft's cloud service already installed on your PC) + Microsoft's MS word/MS excel/Onedrive Iphone apps is the way to go. Another advantage to OneDrive is the give you way more storage space than any of the other cloud services which is very useful for storing photos and videos.
Another good cloud based MS app useful for travel is OneNote.

Posted by
155 posts

I just email Word and Excel docs to myself. Just make sure you open the email and the attachments at some point when you have WiFi or data. That way they are available offline also. I usually open my emails and docs as soon as I send/receive so that they are available in the future when I need them.

Posted by
1176 posts

Now I know you did not ask this question, but you may, may want to check out a free app called Tripit. It will store off line your hotel, airlines, travel documents ( don't know about spreadsheets) but WILL store web links, and maybe word docs,) addresses, photos, notes, will also ( on line) show where there are restaurants and sites nearby where you are staying. It is a great place to store trip information and have it always on your iPhone.

It is a great free travel app and a great way to organizing your travel infor and you can take a photo right then and there and send it right to tripit. Or take a photo and then later on send it to Tripit. You have to see it to understand totally what I am writing you about.

If you don't like it, delete from your phone.

Hope this helps.

Posted by
1176 posts

Now I know you did not ask this question, but you may, may want to check out a free app called Tripit. It will store off line your hotel, airlines, travel documents ( don't know about spreadsheets) but WILL store web links, and maybe word docs,) addresses, photos, notes, will also ( on line) show where there are restaurants and sites nearby where you are staying. It is a great place to store trip information and have it always on your iPhone.

It is a great free travel app and a great way to organizing your travel infor and you can take a photo right then and there and send it right to tripit. Or take a photo and then later on send it to Tripit. You have to see it to understand totally what I am writing you about.

If you don't like it, delete from your phone.

Hope this helps.

Posted by
1179 posts

First, you can "save as" to PDF for excel and word docs. You can also use CutePDF to convert docs to PDF. CutePDF uses the print feature to save to PDF. Instead of printing to a printer you print to CutePDF. You'll get a pop-up asking where to store the new PDF. Then you save the PDF to a directory.

I use GoodReader to store the docs on my phone. This app is encrypted and password protected.

To transfer files to the Good Reader app you plug your phone in to your computer. Use iTunes to transfer the documents to GoodReader. From there, you can create sub folders under the GoodReader app to store the various docs.

This method makes sure that all docs are available off line.

Posted by
896 posts

I'll add that you can view the different document types (word docs, spreadsheets, presentations) with Google Drive but if you need to edit them you also have to install the Google Docs, Google Sheets and Google Slides pass as well (all free).

I've also used the iOS versions of OneDrive plus Word, Excel and Powerpoint but I've found the Google system easier to use.

DJ

Posted by
8997 posts

Yes, there is a OneNote app available at the Apple store for Iphone/Ipads. All Microsoft software is available on IOS.

Posted by
91 posts

Dropbox works for me. With excel and word docs as well as PDF. And you can designate files which you want to have available on your device offline. You can password protect the Dropbox app on an iPhone. All are readable within the Dropbox app. I also store jpg images of passport and credit cards.

Posted by
607 posts

I am also a fan of DropBox. DropBox has always been a leader in cloud storage. A few years ago, in side by side comparisons, DropBox usually won hands down. The others were always playing catch-up in functionality and ease of use. The others may have caught up, but I see no reason to change. Also, I suspect that icloud, google drive and one drive may work well their respective OS's but maybe not so well with their competitors. On the other hand, DropBox is not married to any particular OS and it is designed and maintained to work well with all OS's. I have have had no problems using DropBox with my PC's, Apple iPad, Samsung Galaxy Tab or my Google Nexus 5 phone. Also, I am uncomfortable with those other companies, especially Google, storing my data and I have a suspicion they may be analysing my data to track my interests and usage.

Posted by
164 posts

You can open Excel spreadsheets in Numbers. There is a Numbers version for iPad. I saved all my info for hotels etc in such a spreadsheet on one trip. Unfortunately Numbers is a horrible spreadsheet.

Another option is Evernote. It allows tables, and it automatically syncs across your iPhones, iPads, and MacBooks. That syncing feature makes it way more useful than Excel or Numbers.