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refund for prepaid seat assignments on a cancelled flight?

At the end of June we were scheduled to fly home from our trip on Austrian Airlines, Venice to Vienna and then Vienna to Toronto. When we arrived to check in at the airport in Venice, we were told that the Vienna to Toronto flight had been cancelled due to mechanical issues, and that we would be re-booked on an Air Canada Rouge flight leaving 5 hours later direct from Venice to Toronto. (The great irony is that I could have purchased this flight originally and for less money than the Austrian Air flights, but chose not to because of all the terrible reviews of Air Canada Rouge.) The food was dreadful and the in flight entertainment via your own electronic devices mostly didn't work at all, but we made it to Toronto only a couple of hours after we were originally scheduled to arrive, so we were pretty lucky overall.

I know we don't qualify for compensation since our arrival wasn't delayed more than 3 hours and the fact that flying Air Canada Rouge isn't as pleasant an experience as flying Austrian Air doesn't qualify us for anything. :) However, we had purchased seat assignments for both the Venice to Vienna and the Vienna to Toronto legs of the flight when we purchased the plane tickets months before the trip. We did so in order to select specific seats that we felt would be most comfortable, and so that our family of 3 would be seated together. It seems as though Austrian Airlines should now reimburse us for those seat assignments, as it was their mechanical problem that caused us to be rebooked on a different flight. $15 per person for the Venice to Vienna leg and $25 per person on the Vienna to Toronto leg adds up to $120 for the 3 of us. I emailed Austrian Air about a week ago and have heard nothing. Has anyone else tried to be reimbursed for prepaid seats with any airlines.....and if so, what did you do and were you successful?

Thanks!

Posted by
533 posts

Even if Austrian isn't required to compensate you for downgrading you to a less comfortable airline, they might do so anyway as a courtesy, and you have nothing to lose by asking. If you want, you can contact them explaining what you've said here - that you could have booked the Air Canada Rouge flight in the first place, but you chose to pay more to fly on what you feel is the superior airline, and you're disappointed with how things turned out due to Austrian's mechanical issue. If you incurred any additional expenses due to the change (e.g., if you had to buy a meal in the Venice airport that Austrian would otherwise have provided), that's also relevant.

My experience with this: Last year I was on a Delta domestic flight that was delayed due to a mechanical issue, and as a result I had to take a $50 cab ride home from the airport instead of a $3 train ride. I explained to them that I'd chosen that flight, rather than a cheaper flight on another carrier, specifically because it was scheduled to arrive before the trains stopped running, and I asked them to reimburse me for the cab ride. I wasn't expecting them to actually do it (I thought maybe in the best case I'd get some scrip for a future flight, and in the worst case I'd feel better for having vented to them), but they did. It took a while, but I got a $50 check in the mail.

Posted by
740 posts

Thank you both! I have completed the form at the link sent by Jazz....hopefully Austrian will get back to me soon.

Posted by
740 posts

Aargh! I got an email reply that basically said they didn't have to compensate me for seats since I had seats on the Air Canada Rouge flight. But the main point is that I paid for two sets of seats on two flights, and should at least be reimbursed for one set of seats! The secondary point is the seats weren't as good as those I'd chosen, and I deliberately didn't choose Air Canada Rouge to begin with because of the lack of amenities. It looks like the only phone contact is to Vienna, and I don't have international calling. Any further suggestions?
Thanks!

Posted by
503 posts

Ruth, I feel your pain. You might try getting the contact information for someone higher up in customer service. It's been my experience that your first point of contact is usually not able to help in situations like these. As the saying goes, "never take no as an anawer by someone who has no authority to say yes". I think emails are so impersonal in situations like this and so easy for the person on the other end to just blow off. I would call the airline's customer service department and c as for a supervisor. Be very nice and explain to them that you chose their more expensive flight for the added comfort you knew you would get. Ask them what they can do for you. Keep escalating up if need be. I've flown Air Canada Rouge.....it's a pretty grim experiance. Who doesn't serve coffee in the morning after an overnight flight to Europe? Not Air Canada Rouge I can tell you!!! I won't go into all the other complaints I have about them
Hoping you get a good resolution to your issue with Austrian Air.

Posted by
4071 posts

Before you contact Austrian Airlines management, read their contract of carriage. Yes, it's a ton of small print but examine what their legal team mandated about flights they cancel due to their own problems (not force majeure) and what specifically they stipulate about refunding the premium fee of seat selection when you are assigned seats randomly on another airline's aircraft.

Posted by
7 posts

Check the EU passenger rights regarding canceled flights. They may superceed the airline positions. Last I checked mechanical difficulties were not an exemption for payments.

Posted by
8164 posts

Your flight was delayed more than five hours and it was not because of weather or a strike and they did not give you two weeks notice; so you should file a claim directly with them using this form:

https://ec.europa.eu/transport/sites/transport/files/themes/passengers/air/doc/complain_form/eu_complaint_form_en.pdf
and upload it to
https://www.austrian.com/Contact/Suggestions%20and%20comments/Suggestions%20and%20comments%20form.aspx

or mail it to them,

It worked for me

Posted by
740 posts

Hi everyone -- I wasn't able to contact Austrian by phone yesterday because of the time difference. I did, however, respond to the email telling them their response didn't address my concerns. I got another email back today. The representative still doesn't acknowledge that I paid for 6 seats (3 on each of 2 planes) and only occupied 3 seats on one plane and am therefore due a refund. However, to "attempt to bring your negative experience to a positive end" he gifted each of us a 50 euro voucher for further travel. I'm not sure how useful that will be as I am not expecting to be able to fly on Austrian Air anytime soon....but at least it's something. The email also says I am to "consider this our final decision" on the matter. It's better than nothing, I guess...

Jazz, I believe I do not qualify for any other compensation from the airline, because despite the fact that (being delayed an extra hour) the Air Canada Rouge flight left Venice 6 hours after the original first flight was scheduled to depart, we actually arrived in Toronto less than 3 hours late, since we flew direct and didn't have a 2+ hour layover in Vienna. Everything I've read says compensation is based on one's final arrival being delayed more than 3 hours. I wish we would have known about the change ahead of time so we didn't have to get up at 4:00 a.m. and spend so much time in the Venice Airport, but it is possible Austrian notified me sometime after we checked in on line and before we arrived at the airport the next day. When I got back to the US and changed out my SIM card, I recieved a text from Austrian saying our flight had been changed. All my texts arrived at once dated the day I inserted the US SIM, so I don't know if that text was sent before we got to the airport or upon the agent at the airport making the change. So that was partly my fault for not updating my record at Austrian with my European SIM phone number. Up until that point Austrian Airlines had communicated with me regularly via email, and I didn't even think that they might have texted me.

So really, the only refund I felt I was entitled to was for the seat purchase. In the grand scheme of things, this was a pretty smooth "your flight has been cancelled" experience. I can now legitimately join the chorus of "don't fly Air Canada Rouge" singers, however.
Thanks!

Posted by
8293 posts

6 week’s ago we flew on Air Canada Rouge, Montreal to Venice, and Barcelona to Montreal.. The worst flight experience of my life. Even the cabin personnel were second, no, third rate. They did have the grace to look a little embarrassed about everything however. And so they should.

Posted by
4071 posts

A voucher? Useless if you plan not to fly them again. Find out what your legal rights regarding reimbursement for seat assignment premium payments made but not received.

Posted by
5697 posts

Ouch! You ran into one of the problems with multiple SIM's -- texts go to whichever phone number the sender has in their records, and if that SIM is not in your phone, you don't get the text until you switch it back in. And then, as you noted, the records show when you received the texts, not when they were sent.