To search a house you can do so online or engage a real estate agent. The use of a real estate agent is however not necessary. For example I sold a house in Tuscany this past month without using one (found the buyer through word of mouth), but I used an agent to sell one in Florence a few years back. The agent basically advertises the property, shows the property to potential buyers, etc. You can also engage an agent to search for one on your behalf.
Once you find the house you want to purchase, the actual sale transaction is handled by a Notary Public (Notaio). The Notary Public in Italy is not the same as a Notary Public in America. The Notary Public in Italy is an Attorney at Law and is a Public Official. The documents s/he compiles have the value of an official public document. What the Notaio attests in the documents s/he prepares assumes a legal value, according to the law, and has a value unless it is ascertained that a criminal false act has been prepared. Any judge will consider an act of a notary as an official legal public document. The Notary, as a Public Official, therefore is the guarantor of the rights of the parties entering the contract and represents the State in that role.
The role of the Notary in a real estate transaction is mandatory.
The tasks completed by the Notary are similar to the ones carried out in the US by a variety of figures (Title company, Notary, Licensed Home inspectors etc.). The Notary engages several professionals for that role (primarily a Geometra, or surveyor).
The Notary performs the following on behalf of the contracting parties:
- Verifies the Property title of the seller
- Verifies the identity of the contracting parties
- Ascertains the presence of debtor or judgement liens on the property
- Researches and verifies the conformity of the property to the public registries and cadastral registries, to the urban zoning, and building codes (s/he will engage a Geometra for these verifications).
- Compiles the Sale Contract at the time of contract stipulation
- Acts as an impartial counsel clarifying any questions by the parties
- Collects the taxes and fees due by the parties on behalf of the State and deposits such taxes to the Italian Tax Agency.
- Deposits the Sale Act to the Public Cadastral Registry so that the ownership of the property is updated.
The choice of the Notary belongs to the BUYER. The buyer is also the one who will fully pay for the services of the notary. The cost of a notary for a real estate purchase is about 2000€-2500€. Since you are the buyer, you will be fully responsible for that payment.
The entire process before the notary takes no more than 30 minutes, and it will require all parties to sign the contract and other documents (I don't think there are more than 5 or 6 signatures to appose).
You will need the following documents:
- Identity document
- Official Codice Fiscale.
Although you can derive your codice fiscale online (it's based on your name, date of birth, place of birth) however you will need that official codice fiscale from the Italian authorities. The notary will need to make a photocopy of the Codice Fiscale Card. You can obtain that Codice Fiscale at the Italian Consulate with jurisdiction for your State. Below is the info from the Italian Consulate in San Francisco. You don't need to be an Italian citizen to get it, but you (and your spouse, in case of community property) will need it for a real estate purchase. If you are not an Italian citizen, you must specify the purpose of your needing a codice fiscale (see instructions below).
https://conssanfrancisco.esteri.it/en/servizi-consolari-e-visti/servizi-per-il-cittadino-italiano/altri-servizi/codice-fiscale/
To pay for utilities, etc. you should open a bank account in Italy. That is also possible even if you reside abroad (I have one and I use it for my transactions in Italy). Tax payments require F24 platforms not available with foreign banks.