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Deep frustration with Europcar

I was requested under pressure to pay extra £71.40 as “After Hours” fee when we arrived Birmingham airport for car collection.
Due to a flight delay, we arrived at 11:04 PM—just 4 minutes past office hours
We did promptly call their office at 7:30pm (UK time) in Italy before departure once we knew there was flight delay. This staff, who was on duty, confirmed he could wait up to 30 minutes beyond the usual closing time – until 11:30 PM. We expressed our deep appreciation in phone.
Before making the car booking, we contacted your Customer Service team to clarify what would happen in the event of a flight delay, given that your office hours end at 11:00 PM. We were assured that, as long as we provided our flight number, your staff would monitor our arrival and wait for us accordingly. Based on this reassurance, we proceeded with the booking and submitted our flight information
We explained our situation and referenced the prior conversation with that staff. However, he remained adamant. When we requested an official policy document justifying this charge, he became defensive, accused us of being impolite, and refused to provide any documentation. He then stated that unless we paid the fee, he would close the office and WITHOUHOLD the car.
Adding to our discomfort, before demanding the late fee, this staff spent over five minutes trying to upsell us additional insurance. We informed him that we had already purchased full coverage. He replied confidently—but misleadingly—that full coverage did not include wheels and tires, and pressured us to purchase more coverage. When we declined, his attitude changed abruptly, and he immediately brought up the “After Hours” charge.
Lastly, when we arrived at 11:04 PM, the staff member had just finished completing the documentation for the previous customer. He was not simply waiting in the office for serving us.
I fully agree that flight delay was not Europcar’s fault and was not their responsible for this either.
However, they did not keep promise and still charged us after failing to sell us insurance, simply because we were only 4 minutes late.
They not only refused to issue a refund, but also failed to provide any documentation justifying the 'late charge' as per their Terms and Conditions
Please think carefully before ordering a car from them, even if their initial prices seem cheaper.

Posted by
6124 posts

Seems like you've done a copy and paste on something you've already sent Europcar. I believe you may have misunderstood the terms. The company agreed to stay open after their normal closing time, at your request. When you arrived after the normal closing time, you were charged an after hours fee. I fail to see a problem here.

From the Europcar website: "If you wish to collect your Vehicle at a time that is outside of the Europcar Branch’s normal opening hours or if you have reserved a Vehicle from one of our airport locations that is linked to a quoted flight number and your arrival has been delayed beyond the due closing time of the Branch then an out of-hours collection charge may apply."

Seems pretty clear to me.

Posted by
5192 posts

out of-hours collection charge may apply.

That also sounds like they have discretion and chose not to exercise it upon this occasion.

Posted by
9106 posts

I've rented from Europcar on several occasions and never had a problem like that. I will say that they do have a tendency to try and upsell additional insurance but there's never been any pressure, and they've certainly never forced a charge on me because I refused.

Regardless, it sounds like you agreed to the charge and was therefore liable for it.

Posted by
7637 posts

I don’t see where there’s an issue. Wheels and tires are seldom included under full coverage. It is an optional coverage with most rental companies just like windshields or personal injury protection. There was nothing misleading in what the agent said. With your next rental ensure you read what is and isn’t covered with full coverage.

You were there after their hours, so you paid the fee. Four minutes late is late. One cannot expect it to stay open for free just because you arrive late. Take your experience as a learning one.

Posted by
773 posts

I'm also baffled as to why you're frustrated by this. You asked them to stay open late. They have a fee for this. They charges you a fee. Sounds fair to me.

And on the upwell, its something all hire companies do.

Posted by
1662 posts

They are justified in charging a fee but they could have made it clear when you called them that there would he an additional charge. That would be good customer service.

To be honest £71 in the context of a big trip is not a lot. Every trip comes with unexpected expenses somewhere along the line. Don’t let it get to you. It’s happened, move on!

Posted by
12429 posts

How late was your flight?

You may be entitle to compensation depending on how late the plane was. That could be a way to offset the after hours fee.

I believe the UK has a regulation similar to the EU261

Posted by
8809 posts

We had a negative experience with Europcar in 2017 in Britain.
We booked a car that was a mid-sized vehicle and none of their vehicles that size had a navigation system. The cost of renting a GPS was ridiculous.

Therefore, we had a choice of navigating Britain without electronic assistance in our original car or upgrading to a more expensive one with a nav system.

In the end that upgrade cost us almost double what we had originally booked.

We have rented from Budget, Hertz and Avis in Europe and never had a problem. We always get what we booked and no bait and switch.

Posted by
5648 posts

We have rented from Budget, Hertz and Avis in Europe and never had a problem. We always get what we booked and no bait and switch.

But did you receive what you booked with Europcar, i.e a midsized vehicle? Simply because none of the vehicles of that size were equipped with satnav doesn't mean you didn't receive what you booked. Satnav/GPS is not a given in vehicle rentals however these days most new cars come equipped with it as standard although I've experienced two occasions with Hertz where they removed the sd card containing the map data and wanted to charge satnav rental rates to replace it! With cars that do not use sd cards they can't engage in this rip off tactic.

I haven't used Europcar before but neither complaints highlighted in this thread are justifiable in my opinion.

Posted by
5648 posts

JC, The problem was that a Nav system was advertised when I booked.

OK, that changes things then although I have never seen satnav listed as an included feature on any rental site including Europcar when I've just checked, it is always an additional extra.

Posted by
51 posts

Taking a phrase from your post: "their initial prices seem cheaper". Occasionally, the prudent thing to do is to spend the money necessary to eliminate these type problems. I have rented cars in all of Europe. The name brand US companies have always provided me with the service and rental product that I paid for. What is more important: Getting in the car and go where you wanted or go thru what you did?

Posted by
773 posts

"Occasionally, the prudent thing to do is to spend the money necessary to eliminate these type problems. I have rented cars in all of Europe. The name brand US companies have always provided me with the service and rental product that I paid for. What is more important: Getting in the car and go where you wanted or go thru what you did?"

I would have thought Europcar was a pretty safe bet - it's a global brand with revenues almost of par with Hertz. It's certainly one of the 'name brands' I would think of for car rental.

Posted by
282 posts

I think the way that different car hire firms behave can be very location specific. I have twice rented from Eurocar in Malta with no problems but on line reviews for other places tell a different story.

I wonder if the issue here is that when the hirer refused to be sold more insurance (on which the agent almost certainly earns a commission) that the agent then decided to “punish” him by imposing the After Hours fee which is probably at the agent’s discretion.

I don’t think the OP has any real comeback but in his position I would leave very negative reviews on Tripadvisor, Trustpilot and any other similar forums.